March

Prescott BIA Board of Management Minutes
Wednesday, March 12, 2008
Prescott Public Library

Next Meeting: Wednesday, April 16, 2008 ~ 5pm
PRESCOTT PUBLIC LIBRARY MEETING ROOM



Present: Chair Lisa Smith, Vice Chair Cynthia Kinghorn, Dayna Earl, Beth Morris, Bob Miller, James Richardson, Brett Todd and Ray Young

Regrets: Krista King-Holmes, Bob Pelda

Chair Lisa Smith called the meeting to order at 5: 05p.m.

It was moved by Ray Dayna Earl and seconded by Cynthia Kinghorn, that the minutes of February 20, 2008 be approved. Carried.

Chairs Report: No Report presented.

Vice Chairs Report: No Report presented

Town of Prescott: No Report presented

Ongoing Business – Midget AA/AAA Hockey Tourn: It was reported that 24 t-shirts and pendants were given out at the Tournament, and this was much appreciated by the players, as well as the organizers of the event.

Summer Art Show: Discussion was held regarding a budget for the two art shows that will be held on July 12 and August 9th, 2008. James has taken the lead on organizing these events. It was moved by Brett Todd and seconded by Cynthia Kinghorn that $1000.00 maximum could be spent on advertising and promotion of the two events. Carried.

Budget 2008: Lisa presented a draft budget for 2008. Discussion was held regarding the amount of the levy increase, as well as the decrease in salary expenses, and the vacancies in Downtown Prescott. It was moved by Ray Young and seconded by Cynthia Kinghorn, that the BIA set the levy at $26,500.00. Carried.

Calendar of Events – May – August promotional events – Lisa presented a Calendar of Events which lists events that the BIA is hosting and other community events. This is going to be a very busy and exciting summer, with Spring Spree in May, Harbour Days in June, early July the South Grenville District High School Reunion, also in July is the BIA Art Show, and the opening of Shakespeare, running through to August, Loyalist Days in August, and the BIA art show, and the closing of Shakespeare.

Other/New Business – The Prescott Merchant Brochure is again in need of printing and updating. Discussion was held and the Board certainly felt that this was a valuable promotional product. It was moved by Ray Young and seconded by Cynthia Kinghorn that the BIA pay to have 5000 copies of the Merchant Brochure printed. Carried.

Beth Morris brought up the Mother’s Day promotion that the BIA partnered with the Prescott Journal last year. I was moved by Beth and seconded by Cynthia Kinghorn that the BIA provide two $25.00 gift certificates for this promotion.

The meeting adjourned at 6;05 p.m.