February 20

Prescott BIA Board of Management Minutes
ANNUAL GENERAL MEETING
Wednesday, February 20, 2008
Cup After Cup 7:00 pm

Next Meeting: Wednesday, March 12, 2008 ~ 5pm
PRESCOTT PUBLIC LIBRARY MEETING ROOM



Present: Chair Lisa Smith, Vice Chair Cynthia Kinghorn, Dayna Earl, Beth Morris, Krista King-Holmes, Bob Miller, James Richardson, Bob Pelda, Brett Todd and Ray Young

Regrets: Chuck Street

Chair Lisa Smith called the meeting to order at 7: 05p.m.

It was moved by Ray Young and seconded by Cynthia Kinghorn, that the minutes of January 16th, 2008 be approved. Carried.

Chairs Report: No Report presented.

Vice Chairs Report: No Report presented

Town of Prescott: Discussion was held regarding Loyalist Days and the BIA sponsored Ambush Dance. It was moved by Ray Young and seconded by Bob Miller, that the BIA sponsor the dance and enter into a contract with Ambush. Carried.

Election of the Board of Directors 2008: Cynthia Kinghorn nominated Lisa Smith for the position of Chair. No other nominations came forward, and Lisa was acclaimed.

Lisa Smith, nominated Cynthia Kinghorn for the position of Vice Chair. No other nominations came forward and Cynthia was acclaimed.

Lisa called for expressions of interest for positions of the 2008 Board of Management. It was moved by Ray Young and seconded by Cynthia Kinghorn, that the following list of Boad Members be approved: Brett Todd, Krista King-Holmes, Dayna Earl, Bob Miller, Ray Young, Beth Morris, Bob Pelda, James Richardson. Carried.

Love Letter Contest Report: We received 7 love letters, all but one by email, therefore we did not solicit any addition traffic to our merchants. The winner in the male category was – Colin MacLean and in the female category – Deborah Major. Both winners were very excited to win the prize packages and Deborah sent a Thank You note. .

Funding Request – Midget AA/AAA Hockey Tourn Advertising: A funding request/letter was received by the Midget AA/AAA Advertising Committee to purchase advertising in the program. It was moved by Ray Young and seconded by Beth Morris, that the BIA purchase a full page ad for $100.00. Carried. Further Discussion was held regarding the fact that the BIA had donated pendants and T-shirts last year. It was moved by Beth Morris and seconded by Bob Miller that the BIA provide 24 t-shirts and pendants for the Tournament as give away prizes. Carried

Downtown Steering Committee Meeting: A meeting has been set for Thursday, Feb 21 at Town Hall to review this Committee and there will be a presentation. It was requested by Robert Haller that the BIA send two representatives to this meeting. Lisa Smith and Bob Pelda volunteered to attend this meeting on behalf of the BIA.

James Richardson – Summer Art Show: James presented a summer promotion idea to the Board – a Summer Art Show. This event would be on July 12, opening day of the St. Lawrence Shakespeare Festival. The event would include 10-15 local artists, music and dance demonstrations and kids activities. James has had conversations with artists, a Pipe band, and secured the support of the St. Lawrence Shakespeare Festival. Discussion was held. It was moved by Ray Young and seconded by Krista King-Holmes, that the BIA support this event. Carried.

Other/New Business – Beth Morris discussed the South Grenville District High School reunion. Beth discussed the fact the all attendees would be receiving a Welcome Package, and suggested that the BIA include coupons or some other promotional material, such as the Merchant Brochure that would encourage visitors to shop Downtown Prescott. This will be followed up on.

Harbour Days – Father’s Day Weekend – Discussion was held regarding the dance that the BIA sponsored last year with Ambush. Discussion was held regarding the success of the event, yet with Loyalist days and the BIA commitment to the Ambush Dance, it was the general feeling of the Board that we continue with a dance, but on a smaller scale. It was moved by Cynthia Kinghorn and seconded by Krista King-Holmes that the BIA sponsor the Summer Splash Dance and that any profit or proceeds going towards the funding of the hanging flowering baskets. Carried.

The meeting adjourned at 8:30 p.m.