January 10

Downtown Prescott B.I.A.

Meeting Minutes
Meeting Date: Wednesday, January 10, 2007 7 pm at the Town Hall

Attended by: Ray Young, Bob Millar, Cynthia Kinghorn, Lisa Smith, Robert Haller, Chuck Street

- The Chair called the meeting to order at 7:05 pm.
-The Chair welcomed Ms. Smith to the meeting as a new member of the B.I.A. . Her property investment , the relocation of her business House of Flowers and creation of Pages Books all in Downtown Prescott were noted as a very positive signs for the community.

Approval of Agenda:
Moved by Cynthia K. and seconded by Bob M. that the agenda be approved.
MOTION CARRIED

Approval of Minutes:
Moved by Ray Y. and seconded by Bob M. that the minutes of the Dec. 13, 2006 meeting be approved.
MOTION CARRIED

Financial Report:
Moved by Ray Y. and seconded by Bob M. that two bills relating to the Clock Tower lighting be approved for payment. One invoice for $575.16 payable to Mills Electric and reimbursement of $168.67 to C. Street.
MOTION CARRIED

Staff Report: no staff

Frost Festival:
-Moved by Cynthia K. and seconded by Bob M. that an amount up to $500 be allocated towards the B.I.A.’s participation in the Frost Festival on Feb. 10. If weather conditions are too mild for traditional winter carnival activities support was given to arrange to have sand delivered to the Clock Tower Square for “Beach Fun” such as volleyball, music and sand sculpture contests with beach balls and related decorations.
MOTION CARRIED

Annual General Meeting:
-Moved by Ray Y. and seconded by Cynthia K. that the Annual General Meeting be held at 7 pm on Wednesday, February 14 at Cup After Cup, 179 King St., W., Prescott.
MOTION CARRIED

Joint Co-ordinator Contract Renewal:
-It was agreed by all that the B.I.A. is obligated for any amounts owing for overtime accumulated or other hours worked since the previous contract expired on December 22, 2006 and approved for payment as invoiced.

-Moved by Ray Y. and seconded by Bob M. that the B.I.A. Chair be authorized to enter into an agreement to renew the Joint Co-ordinator Position for 14 hrs./wk at $17/hr for a period of 6 months and for 7 hrs./wk beyond the 6 month period.
MOTION CARRIED

Other Business: none

Next Meeting: AGM at 7 pm Wed., Feb. 14 at Cup After Cup, 179 King St., W., Prescott.

Adjournment:

-Moved by Cynthia K. and seconded by Bob M. that the meeting be adjourned.
MOTION CARRIED